Constitution & Bylaws

CONSTITUTION AND BYLAWS

OF

COMMUNITY CHURCH OF HAYWARD

 

A California Nonprofit Religious Corporation

 

 

 

ARTICLE I

 

Name and Principal Office

 

The name of the Corporation is COMMUNITY CHURCH OF HAYWARD.  This Corporation will be further referred to in the Bylaws as the "church.  The church maintains it's principal office at 26555 Gading Road, Hayward, California.  The Leadership Board of the church shall have full power and authority to change the principal office from one location to another.

 

 

ARTICLE II

 

Purpose

 

The purpose of the church is to glorify God by fulfilling the Great Commandment (Matthew 22:36-40) and the Great Commission  (Matthew 28:18-20).

 

1. EVANGELISM/MISSIONS - "To share the good news of Jesus Christ with as many people as possible in our community and throughout the world."  (Matthew 28:18-20, Acts 1:8, 2 Peter 3:9)

 

2. EDUCATION - "To help members develop toward full Christian maturity and train them for effective ministry. To promote personal, spiritual growth and discipleship through Bible teaching." (Ephesians 4:11-13, Matthew 18:20, Timothy 2:2)

 

3. WORSHIP - "To participate in public worship services together and to maintain personal daily devotions." (John 4:24)

 

4. MINISTRY/SERVICE - "To serve unselfishly, in Jesus' name meeting the physical, emotional, and spiritual needs of those in our church, community and in the world." (1 Peter 4:10-11, Matthew 25:34-40, 1 Thessalonians 5:11, Galatians 5:13)

 

5. FELLOWSHIP - "To encourage, support and pray for each other as members of the family of God. To share our lives together." (I John 1:7, Acts 2:44-47, Hebrews 10:23-25, Romans 15:5,7, John 13:34-35)

 

To this end we have adopted the following as our MISSION STATEMENT: 

 

Engaging, Developing, & Sending one another as disciples to glorify God's name.

 

And our VISION STATEMENT: 

 

We are building up a thriving, multi-cultural ministry that expands God's kingdom through purposeful growth & impact that will transform our community and sphere of influence, including the planting of a new church for every vision cycle.

 

This church seeks to benefit the people of Hayward by providing opportunities for spiritual, physical, intellectual, social, and cultural development.  (Luke 2:52)

 

 

ARTICLE III

 

Statement of Faith

 

We affirm the Holy Bible as the inspired Word of God, and as the only basis for our faith and practice.  We acknowledge the eternal godhead of the Father, Son, and Holy Spirit as creator, redeemer, and comforter as revealed in Scripture (John 17:1-3, 1 John 5:20, Acts 5:3-4).  We believe that Jesus is the only head of His church, with other divinely appointed offices of Apostle, Pastor/Elder, Deacon, and the Priesthood of all Believers (Ephesians 4:10-12).

 

 

ARTICLE IV

 

Affiliation

 

This church is autonomous and maintains the right to govern its own affairs, independent of any denominational control. Recognizing, however, the benefits of cooperation with other churches in world missions, this church voluntarily affiliates with the American Baptist churches in its global, national, regional, and local expressions.

 

 

ARTICLE V

 

Membership

 

SECTION I: General

 

Membership in this church shall consist of all persons who have met the qualifications for membership and are listed on the membership role.

 

SECTION II: Qualifications for Membership

 

1. A personal commitment of faith in Jesus Christ for salvation.

 

2. Baptism by immersion as a testimony of faith.

 

3. Completion of the church's membership class.

 

4. A commitment to abide by the membership covenant.

 

Nothing in Article V shall be construed as limiting the right of the church to refer to persons associated with it as "members". No such reference, however, shall constitute any such person a member within the meaning of Section 5056 of California Nonprofit Corporation Law.  The church may confer, by amendment of these Bylaws, some or all of the rights of a member as set forth in the California Nonprofit Corporation Law upon any such person or persons.  Reference in the Bylaws to "members" are not references to such associated persons.

 

SECTION III: Designation of Membership

 

In an effort to properly reflect the membership of the church, two rolls shall be maintained. These rolls shall be updated annually.

 

1. Active/Resident Members: All members who reside within the church's ministry area or are currently active in the church.

 

2. Nonresident Members: Members who have become inactive as a result of moving out of the church's ministry area and have not joined another church.

 

SECTION IV: Responsibilities of Membership

 

The responsibilities of membership are described as follows:  This church believes membership is a privilege and a responsibility.  Members are expected to be faithful in all spiritual duties essential to Christian Life.  These include, but are not limited to, WITNESSING, EVANGELIZING, GIVING, WORSHIP, PRAYER, and BIBLE STUDY.

 

SECTION V: Voting Rights of Membership

 

Every Active/Resident Member shall have the right to vote on the following matters: the annual budget of the church, the election of the Trustees, the disposition of all, or substantially all, of the assets of the church, the merger or dissolution of the church, the acquisition of real property and related indebtedness, amendments to the Articles of Incorporation or Bylaws of the church, and the calling or removing of a Senior Pastor, and any other matters deemed necessary by the church body. Each member 16 years and older is entitled to one vote. Voting by proxy is prohibited.

                       

SECTION VI: Termination of Membership

 

Members shall be removed from the church roll for the following reasons:

           

1. Death.

 

2. Transfer of membership to another church.

 

3. Personal request of the member.

 

4. Inactivity:  anyone who does not renew their annual membership covenant.

 

5. Dismissal by the congregation according to the following conditions:

 

a. The member's life and conduct is not in accordance with the membership covenant in such a way that the member hinders the ministry influence of the church in the community.

 

b. Procedures for the dismissal of a member shall be according to Matthew 18:15-17.

 

SECTION VII: Restoration of Members

 

Members dismissed by the congregation shall be restored by the congregation according to the spirit of 2 Corinthians 2:7-8, when their life-styles are judged to be in accordance with the membership covenant.

 

 

ARTICLE VI

 

Membership Meetings

 

SECTION I: Place

 

Meetings of the members shall be held at a building on the church property or at such other place or places within or outside California as may be designated from time to time by the Leadership Board.

 

SECTION II: General Meetings

 

A general meeting of the members shall be held no later than December of each year at such time as determined by the Leadership Board.  This general meeting shall be the annual membership meeting. The purpose of this meeting shall be to adopt an annual budget, to elect the Trustees, and fill any open ministry opportunities. Subject to Section IV of this Article, any other proper business may be conducted at this meeting.

 

SECTION III: Special Meetings

 

Special meetings may be called at any time by the Leadership Board, the Senior Pastor or the Executive Pastor for any purpose by giving notice to the members in accordance with Section IV of this Article.                   

 

SECTION IV: Notice Requirements for Membership Meetings

 

1. General Requirements. Whenever members are required or permitted to take any action at a meeting, notice shall be given to members no less than two (2) weeks prior to a meeting. Notification of membership meetings shall be given in any of the following manners, which shall be deemed to be a reasonable method of calling a membership meeting:

 

a. Distribution of written material to the congregation in attendance at a regular worship service;

 

b. Announcement of the meeting in the church newsletter;

 

c. Oral announcement to the congregation at a worship service;

 

d. Delivery by United States mail to each member identified on the membership roll; or

 

                        e. Contact by telephone, e-mail, or FAX.

 

2. Notice of Certain Agenda Items. Action by the members on any of the following proposals is valid only if the notice or waiver of notice specifies the general nature of the proposal:

 

a. Calling or removing the Senior Pastor;

 

b. Amending the Articles of Incorporation;

 

c. Adopting, amending or repealing Bylaws;

 

d. Disposing of all or substantially all of the church's assets;

 

e. Adopting or amending a merger agreement;

 

f. Approving the dissolution of the church;

 

g. Approving the acquisition of real property and related indebtedness; or

 

h. Any other item deemed necessary for the well-being of the church.

 

Only a two-thirds (2/3) majority of those members present will carry the vote for these items.

 

SECTION V: Quorum

 

Those members present with voting privileges at a properly announced meeting shall constitute a quorum of the membership for the transaction of church business.

 

 

ARTICLE VII

 

Trustees

 

SECTION I: Number and Term

 

The Leadership Board shall, from time to time, designate the authorized number of Trustees of the church. The Trustees shall be elected by the members at the annual membership meeting based upon the recommendation by the Leadership Board, to serve until the next annual meeting. The Trustees may only be removed by a vote of the members or by resignation.

 

SECTION II: Powers

 

The Trustees shall have the following powers and duties:

 

a. To provide financial counsel to the Leadership Board.

 

Such counsel shall be provided at the discretion of the Leadership Board.

 

b. To represent the non-profit corporation in legal matters of the church.

 

c. To conduct such other duties and activities as the Leadership Board may designate from time to time.

 

 

 

 

 

 

 

 

ARTICLE VIII

 

Leadership Board

 

SECTION I: Number and Term

 

The Leadership Board shall consist of the Pastors and Ministry Leaders.  Each Ministry Leader may serve successive terms and shall hold office until a successor has been designated and qualified, or until resignation or removal. Each Ministry Leader is immediately responsible to the Leadership Board, and ultimately, the church as a whole.

 

The duties and responsibilities of the Pastors and Ministry Leaders will be defined in the Appendices of this constitution and bylaws.

 

SECTION II: Powers

 

1. General Corporate Powers. Subject to the provisions and limitations of the California Nonprofit Religious Corporation Law and any limitations in the Articles of Incorporation and these Bylaws, the activities, business and affairs of the church shall be conducted and all corporate powers shall be exercised by or under the direction of the Leadership Board.

 

2. Specific Powers. Without prejudice to the general powers set forth above, and subject to same limitations, the Leadership Board shall have the power to:

 

a. Select and remove all officers, agents and employees of the church except for the Senior Pastor; prescribe any powers and duties for them that are consistent with law, with the Articles of Incorporation and with these Bylaws; and

 

b. Change the principal executive office or the principal business office of the church in the State of California from one location to another, and designate any place within or outside the State or California for the holding of any meeting or meetings of the Leadership Board; and

 

c. Adopt, make, and use a corporate seal and alter the form of the seal; and

 

d. Borrow money and incur indebtedness on behalf of the church and cause to be executed and delivered for the church's purposes and in the church's name, promissory notes and other evidences of debt and securities; and

 

e. Exercise all other powers conferred by the California Nonprofit Religious Corporation Law or other applicable laws.

 

 

ARTICLE IX

 

Meetings of the Leadership Board

 

SECTION I: Place of Meetings

 

Regular or special meetings of the Leadership Board may be held at any place within or outside the State of California that has been designated from time to time by resolution of the Leadership Board. In the absence of such designation, meetings shall be held at the principal office of the church. Notwithstanding the above provisions of this section, a regular or special meeting of the Leadership Board may be held at any place consented to by all of the Leadership Board. If such consents are given, they shall be filed with the minutes of the meeting.  Any meeting, regular or special, may be held by conference telephone or similar communication equipment, as long as all Leadership Board participating in the meeting can hear one another. All such Leadership Board shall be deemed to be present in person at such meeting.

 

 

SECTION II: Regular Meetings

 

Regular meetings of the Leadership Board may be held without notice if the time and place of such meetings are fixed by resolution of the Leadership Board.

 

SECTION III: Special Meetings

 

1. Authority to Call. Special meetings of the Leadership Board may be called for any purpose, and at any time, by the Senior Pastor or any other Ministry Leader.

 

2. Notice.

 

a. Manner of Notification:  Notice of the time and place of special meetings shall be given to each Ministry Leader by one of the following methods: (1) by personal delivery of written notice; (2) by first class mail, postage prepaid; (3) by telephone communication, either directly to the Ministry Leader or to a person at the Ministry Leader's office or home who the person giving the notice has reason to believe will promptly communicate the notice to the Ministry Leader, (4) e-mail, or (5) by FAX to the Ministry Leader's home or office.

 

b. Time Requirements:  Notices sent by first class mail shall be deposited in the United States mail at least seven  (7) days before the time set for the meeting. Notices given by personal delivery, telephone, e-mail, or FAX shall be delivered, telephoned, e-mailed, or faxed to the Ministry Leader at least seventy-two (72) hours before the time set for the meeting.

 

c. Notice Contents:  The notice shall state the time and place for the meeting.  The notice must specify the purpose of the meeting.

 

SECTION IV: Quorum

 

The members of the Leadership Board present at a meeting duly called and noticed shall constitute a quorum for the transaction of business. Every action taken or decision made by a majority of the Leadership Board present at a meeting duly held at which a quorum is present shall be the act of the Leadership Board, subject to the provisions of the California Nonprofit Corporation Law.

 

SECTION V: Action Without Meeting

 

Any action required or permitted to be taken by the Leadership Board may be taken without a meeting, if all of the Leadership Board, individually, or collectively, consent to the action. Such action by consent shall have the same force and effect as the unanimous vote of the Leadership Board. Such consent or consents shall be filed with the minutes of the proceedings of the Leadership Board.

 

 

ARTICLE X

 

Officers

 

SECTION I: Officers

 

The officers of the church shall be a Senior Pastor, an Executive Pastor and a Chief Financial Officer (Finance Ministry Leader). The Executive Pastor shall serve as the President of the church and shall act as the moderator of the church. The Senior Pastor shall serve as the Vice President of the church and shall act as the moderator of the church in the absence of the Executive Pastor. Neither the Executive Pastor or the Senior Pastor may serve concurrently as the Chief Financial Officer of the church.

 

SECTION II: Election of Officers

 

All Pastors of the church shall be called by the members at a membership meeting upon the recommendation of the Pastoral Search Committee and/or Nomination Committee, appointed by the Leadership Board.

 

SECTION III: Removal of Officers

 

The Pastor(s) may only be removed, with or without cause, by the members at any regular or special membership meeting. Subject to the rights, if any, of an officer under any contract of employment, all other officers may be removed, with or without cause, by the Leadership Board, at any regular or special meeting of the Leadership Board.

 

SECTION IV: Vacancies in Offices

 

A vacancy in any office because of death, resignation, removal, disqualification or any other cause shall be filled only in the manner prescribed in these Bylaws for regular appointments to that office. Such vacancies shall be filled as they occur.

                                               

 

ARTICLE XI

 

Indemnification of Leadership Board, Officers,

 

Employees and Other Agents

 

SECTION I: Definitions

 

For the purpose of this Article,

 

1. Agent. "Agent" means any person who is or was a Ministry Leader, officer, trustee, employee or other agent of the church, or is or was serving at the request of the church as a Ministry Leader, officer, trustee, employee or agent of another foreign or domestic corporation, partnership, joint venture, trust or other enterprise, or was a Ministry Leader, officer, employee or agent of a foreign or domestic corporation that was a predecessor corporation of the church or of another enterprise at the request of such predecessor corporation;

 

2. Proceeding. "Proceeding" means any threatened, pending or completed action or proceeding, whether civil, criminal, administrative or investigative; and

 

3. Expenses. "Expenses" include, without limitation, all attorneys' fees and any other expenses incurred in the defense of any claims or proceedings against an agent by reason of his position or relationship as agent and all attorneys' fees, costs, and other expenses incurred in establishing a right to indemnification under this Article.

 

SECTION II: Successful Defense by Agent

 

To the extent that an agent of the church has been successful on the merits in the defense of any proceeding referred to in this Article XI, or in the defense of any claim, issue, or matter therein, the agent shall be indemnified against expenses actually and reasonably incurred by the agent in connection with the claim. If an agent either settles any such claim or sustains a judgment rendered against him, then the provisions of Sections III through V of this Article shall determine whether the agent is entitled to indemnification.

 

SECTION III: Actions Brought by Persons Other than the church

 

Subject to the required findings to be made pursuant to Section V, below, the church shall indemnify any person who was or is a party, or is threatened to be made a party, to any proceeding other than action brought by, or in the right of, the church, to procure judgment on it's favor, an action brought under Section 9243 of the California Nonprofit Religious Corporation Law, or an action by the Attorney General pursuant to Section 9230, by reason of the fact that such person is or was an agent of the church, for all expenses, judgments, fines, settlements, and other amounts actually and reasonably incurred in connection with the proceeding.

 

SECTION IV: Action Brought by or on Behalf of the church

 

  1. Claims Settled Out of Court.

 

If any agent settles or otherwise disposes of a threatened or pending action brought by or on behalf of the church, without court approval or approval of the Attorney General, the agent shall receive no indemnification for either amounts paid pursuant to the terms of the settlement or other disposition or for any expenses incurred in defending against the proceeding.

 

2. Threatened Pending or Completed Actions Against Agent

 

The church shall indemnify any person who was or is a party or is threatened to be made a party to any threatened, pending or completed action brought by or in the right of the church, or brought under Section 9243 of the California Nonprofit Religious Corporation Law, or brought by the Attorney General pursuant to Section 9230, to procure a judgment in it's favor, by reason of the fact that the person is or was an agent of the church, for all expenses actually and reasonably incurred in connection with the defense or settlement of that action, provided that both the following are met:

 

a. The determination of good faith conduct required by Section V, below, must be made in the manner provided for in that section; and

 

b. Where the agent has actually been adjudged liable to the church in the performance of such person's duty to the church, unless and only to the extent that the court in which such proceeding is or was pending, shall, upon application, determine that, in view of all of the circumstances of the case, the agent is fairly and reasonably entitled to indemnity for the expenses incurred. If the agent is found to be so entitled, the court shall determine the appropriate amount of expenses to be reimbursed.

 

SECTION V: Determination of Agent's Good Faith Conduct

 

The indemnification granted to an agent in Sections III and IV of the Article is conditioned on the following:

 

1. Required Standard of Conduct. The agent seeking reimbursement must be found, in the manner provided below, that he acted in good faith, in a manner he believed to be in the best interest of the church, and with such care, including reasonable inquiry, as an ordinarily prudent person in a like position would use in similar circumstances. The termination of any proceeding by judgment, order, settlement, conviction, or on a plea of nolo contendere or it's equivalent, shall not, of itself, create a presumption that the person did not act in good faith or in a manner which he reasonably believed to be in the best interest of the church or that he had reasonable cause to believe that his conduct was unlawful. In the case of a criminal proceeding, the person must have had no reasonable cause to believe that his conduct was unlawful.

 

2. Manner of Determination of Good Faith Conduct. The determination that the agent did act in a manner complying with Section V above shall be made by:

 

a. The Leadership Board by a majority vote of a quorum consisting of Leadership Board who are not parties to the proceeding; or

 

b. The voted approval of the members, with the persons to be indemnified not being entitled to vote thereon; or

 

c. The determination by the court in which the proceeding is or was pending.  Such determination may be made on application brought by the church or the agent or the attorney or other person rendering a defense to the agent, whether or not the application by the agent, attorney or other person is opposed by the church.

 

SECTION VI: Limitations

 

No indemnification or advance shall be made under this Article, except as provided in Sections II or V, in any circumstances when it appears:

 

1. That the indemnification or advance would be inconsistent with a provision of the Articles of Incorporation, the Bylaws, a resolution of the members, or an agreement in effect at the time of the accrual of the alleged cause of action asserted in the proceeding in which the expenses were incurred or other amounts were paid, which prohibits or otherwise limits indemnification; or

 

2. That the indemnification would be inconsistent with any condition expressly imposed by a court in approving a settlement.

 

SECTION VII: Advance of Expenses

 

Expenses incurred in defending any proceeding may be advanced by the church before the final disposition of the proceeding on receipt of an undertaking by or on behalf of the agent to repay the amount of the advance unless it is determined ultimately that the agent is entitled to be indemnified as authorized in this Article.

 

SECTION VIII: Insurance

 

The Leadership Board may adopt a resolution authorizing the purchase and maintenance of insurance on behalf of any agent of the church against any liability asserted against or incurred by the agent in such capacity or arising out of the agent's status as such, whether or not the church would have the power to indemnify the agent under Corporations Code Section 9246; provided, however, that the church shall have no power to purchase and maintain such insurance to indemnify any agent of the church for violation of Corporations Code Section 9243.

                                               

 

ARTICLE XII

 

Records and Reports

 

The following records and reports shall be maintained in a secure manner for seven (7) years at the church's principal office or other authorized location:

 

1. Adequate and correct records of accounts (financial records); and

 

2. Written minutes of the proceedings of its members and Leadership Board; and

 

3. A record of the members of the church, setting forth the members' names and addresses; and

 

4. Contribution statements of contributors.

                       

 

 

ARTICLE XIII

 

Construction and Definitions

 

Unless the context requires otherwise, the general provisions, rules of construction, and definitions in the California Nonprofit Corporation Law shall govern the construction of these Bylaws.

                       

 

ARTICLE XIV

 

Amendments to the Bylaws

 

Subject to the provision of Section 9150 of the California Nonprofit Religious Corporation Law, these Bylaws or any provision of them may be altered, amended or repealed, and new Bylaws may be adopted by vote of two-thirds of the members present at any special or regular membership meeting.

                                               

 

ARTICLE XV

 

Dissolution Clause

 

The property of this corporation is irrevocably dedicated to religious and charitable purposes.  This corporation is one that does not contemplate pecuniary gain or profit to the members thereof, and it is organized solely for nonprofit purposes.  Upon the winding up and dissolution of this corporation, the remaining assets including future bequests shall be distributed in any combination of the following:  charity, organization, ministry, etc., as determined by a two thirds (2/3) congregational membership vote.

                                              

 

CERTIFICATE OF SECRETARY

 

I, the undersigned, certify that I am the presently elected and acting Secretary of the Community Church of Hayward, a California Nonprofit Religious Corporation, and that the Bylaws, consisting of thirteen (14) pages, are the Bylaws of this church as adopted by a vote of the members of the church on December 21, 2000.

 

Executed at Hayward, California, this 21 day of December, 2000.

 

 

___________________________________

 

Sharon Jones,

 

 

 

 

APPENDIX

 

The APPENDIX is a part of the CONSTITUTION.  This document can be amended, modified, rescinded, partially or totally re-written without adhering to the provisions of ARTICLE XIV on Page 13.

 

This APPENDIX can be changed by implementing one or both of the following procedures:

  1. a letter to the Leadership Board detailing the need(s) for and the reasons behind recommended change(s).  The Leadership Board will forward a letter of proposed change(s) to the church Membership at a regularly scheduled meeting.  The Membership will decide the issue(s) by "vote.
  2. formation of a special Constitution Committee to review the APPENDIX in light of new or changing conditions, circumstances, and/or environment.  The Membership will approve or reject recommended changes in the APPENDIX by a simple majority "vote at a regularly scheduled meeting.

NOTE:  CHANGES IN EITHER THE CONSTITUTION OR APPENDIX CAN MANDATE A CORRESPONDING CHANGE IN THE OTHER DOCUMENT.

 

 

APPENDIX   A

DUTIES AND RESPONSIBILITIES”MINISTRY TEAMS

 

All Ministry Leaders will be subject to a two-way review as deemed necessary.

 

    • Ministry Leader:  This person works directly under the direction and supervision of the Pastor to provide the church membership with services connected, affiliated and/or associated with church Worship.  (S)he will serve concurrently as a member of the Leadership Board, but cannot serve concurrently as any other Ministry Leader.  (S)he will provide vigorous and active leadership in the following areas:
      1. ordinances of the Lord's Supper and Baptism,
      2. Worship Services,
      3. choir/music,
      4. bulletin,
      5.  
      6. layperson participation,
      7. form a Ministry Team consisting of volunteers recruited from the church membership. 
    • Worship Ministry TEAM:  These persons function as a group to serve the Congregation in areas of church Worship.  They will establish and implement policy and procedure in the following areas:
      1. opening and closing of church facilities,
      2. meet and greet church members and guests,
      3. setup and remove Communion Service utensils,
      4. usher service for each event,
      5. flowers and decorations appropriate for the event,
      6. song books, Bibles, registration cards, pencils, and collection envelopes in the pews,
      7. praise team/organist/pianist for every event requiring this service,
      8. lay leaders from the membership
      9. choir director/song leader for every event requiring these services,
      10. collection services and Communion services,
      11. choir and baptism robes,
      12. worship equipment repair and replacement,
      13. annual budget request and report.
    • Concerns and Issues:  This Ministry Team functions to provide the church membership with material items and creature comforts associated with Worship.  To this end they meet as a unit and will produce programs, policies, procedures, and guidelines within the structure of the organization and Constitution.  They will establish communication links with internal units and external organizations to bring the very best of every world into Spiritual Worship.

 

  • CHRISTIAN EDUCATION:
    • Ministry Leader:  This person will direct and coordinate Christian Education programs for the entire church, serving as a member of the Leadership Board.  Accordingly, (s)he will provide leadership and direction in the following areas:
      1. preside at the Christian Education Ministry Team meetings,
      2. form a Ministry Team consisting of volunteers recruited from the church membership,
      3. assist Ministry Team members in carrying out their assigned tasks, duties, and responsibilities as follows:
        • suggest and recommend Curriculum,
        • suggest and recommend Teaching Staff,
        • keep records and reporting documents,
        • provide and maintain classroom facilities,
        • develop, incorporate, and implement active Sunday School Teacher Training with expected participation.
      4. provide timely reports to the Leadership Board,
      5. prepare and provide a written Annual Budget proposal.
    • Christian education Ministry Team:  The following positions will be under the supervision of the Christian Education Ministry Leader:
      1. Children's Church Worship Leader:  This person will provide a well-planned and organized church program for children aged kindergarten through third grade, which will be in effect during regular Worship Service,
      2. Children's Sunday School Leaders:  This person will provide a well-planned and organized graded-level curriculum for children aged kindergarten through third grade, which will be in effect during the adult Sunday School session,
      3. Nursery Leader:  This person will provide the personnel and facilities for a well-organized and supervised Child Care center, which will be in effect during scheduled church activities.  (S)he will be assigned other tasks and duties by the ministry leader,
      4. Vacation Bible School Leaders:  This person will be in charge of planning, staffing, recruiting personnel, publicizing, and implementing an Annual Summer Vacation Bible School program.  (S)he will attend to the logistics and administration of this program.  (S)he will enlist the assistance, aid, and services of internal and external resources as required,
      5. ADULT LEADER:This person will direct coordinate, and promote opportunities for fellowship and Christian Education for adults involved with this Church.(S)he will work in conjunction with the Christian Education Ministry Leader in planning and evaluating Adult Sunday School programs and classes.(S)he has responsibility for the organization and implementation of the following Adult Education programs:
  • Bible Study groups (internal and external),
  • prayer groups (internal and external),
  • social activities (internal and external),
  • retreats,
  • adult membership classes,
  • any other activities determined on an as-need basis.
    1. any other positions deemed necessary by the Leadership Board.

 

  • :
    • Ministry Leader:  This person will plan, implement, and promote fellowship opportunities for the church Membership.  (S)he will have direct control and supervision of the food preparation areas (Fellowship Hall and Main Building).  (S)he will be concerned with the following duties:
      1. maintaining an inventory of equipment and supplies,
      2. reports and records,
      3. budget requests,
      4. forming a Ministry Team consisting of volunteers recruited from the church membership.
    • Fellowship Ministry Team:  This group will provide Fellowship Service to the church Members.  They will plan and budget for a variety of Social events scheduled throughout the year.  Some areas of concern are:
      1. special needs of Community Outreach programs,
      2. regular Sunday church Fellowship,
      3. special needs of church Members,
      4. special event Dinners,
      5. potluck events, receptions, work-day refreshments,
      6. special requests from the Pastor and/or Leadership Board.

 

  • PASTORAL RELATIONS:
  • MINISTRY LEADER:The member with the highest seniority (third year of service) will serve as Ministry Leader for a one-year term, unless otherwise decided by the ministry team.This will facilitate the training and experience of the newer members.
  • TERM:
    1. there will be three (3) elected members, with the Pastor serving as ex-officio member.
    2. members will be nominated by the Nominating Committee Ministry.
    3. members will serve a three-year (3) term so that approximately one-third (1/3) will be replaced each year.
    4. Due to the sensitive nature of its work and the confidentiality required of its members, team meetings are restricted to members only, except on invitation of the ministry team.
  • QUALIFICATIONS:
    1. sensitivity to the feelings of others,
    2. teachability regarding personnel practices,
    3. ability to appreciate various points of view,
    4. ability to keep confidences,
    5. ability to negotiate and reconcile differences.
  • Some of the duties of this office are outlined below:
    1. understanding the Roles of Ministry (expectations and priorities of the pastor and the congregation),
    2. provide a Communication Link Between the Pastor and the Congregation,
    3. help the church and the Pastor Deal with Conflict,
    4. council with the Pastor Regarding Continuing Education,
    5. monitor the Pastor Evaluation Process for Fairness, focusing on improving ministry and not on assessing failure,
    6. review the Compensation for the Pastor Annually,
    7. assist in Start-up Procedures of the Pulpit/Pastoral Search Ministry,
    8. assist in Termination Procedures for Pastor (see Article X, Section III),
  • discuss differences and grievances of the membership as the first step in termination of the Pastor.
  • Discuss the Pastor's intention to resign as the first step in the resignation process.
    1. focus the Congregation's Responsibility for the Enlistment of Persons for the church's Ministerial Leadership.

 

 

 

 

  • HOME INTEREST:
    • Ministry Leader:  This person has the responsibility for working directly with the church Membership.  (S)he works with the Pastor in providing visitations to members.  This person concerns him/herself in the following areas:
      1. home and hospital visitation (under the guidance of the pastor),
      2. prayer line,
      3. telephone and written communications,
      4. formation of a Ministry Team consisting of volunteers recruited from the church membership.
    • HOME INTEREST MINISTRY TEAM:This group of persons will work closely with the Pastor to provide the service of "CARING to the church Membership and Community.To this end, they will actively participate in direct communication with members who are in "need.Some areas of concern are:
      1. home visitations,
      2. hospital/convalescent visitation,
      3. records keeping of attendance,
      4. prayer line,
      5. prayer concerns.

 

  • OUTREACH:
    • Ministry Leader:  This person will represent this church in the Missionary Field, in this church, the community, and within the framework of the American Baptist Boards of National and International Ministries.  (S)he will work in close association with the Pastor and the Leadership Board to develop and implement ongoing programs specifically structured to the needs of this congregation.  (S)he will address the following areas of concern:
      1. records keeping of financial transactions,
      2. written reports on activities and achievements,
      3. forming a Ministry Team consisting of volunteers recruited from the church membership.
    • MISSION OUTREACH MINISTRY TEAM:  This ministry team will provide active Missionary service to the membership of this church, the Community, the Nation, and World Missions.  To carry out their mission, the following information is provided as a guideline:
      1. maintain communications with persons and/or agencies involved in our Missionary Outreach,
      2. maintain records (letters, requests, etc),
      3. establish and maintain an Information Bulletin Board in the church Bulletin Board,
      4. conduct seminars to inform the Membership about the designated fields of Mission activity,
      5. inform the Membership of funds allocated to Mission giving,
      6. specify the amount of giving and the length of time the gift will be given to a particular Mission Field,
      7. actively promote the four (4) Annual offerings for American Baptists:America for Christ, One Great Hour of Sharing, World Fellowship, and Retired Ministers and Missionaries,
      8. submit an Annual Budget request,
      9. maintain complete flexibility so as to meet new and changing conditions,
      10. work in conjunction with the Finance Ministry Team Leader to determine the exact percentage of church Income to be allocated to Mission giving.

 

  • :
    • Ministry Leader:  This person accepts the responsibility of corrective and preventative maintenance of the church facilities that are designated as "buildings and grounds.  (S)he reports to the Leadership Board.  Some of the areas of direct concern for this person are:
      1. financial and material planning,
      2. preparation and submission of an Annual budget,
      3. contract preparation and submission on capital equipment and/or construction,
      4. scheduling and conducting regular Work-day activities,
      5. filing of forms to City of Hayward governmental agencies for license and clearance to perform work, pay fees, obtain inspection forms and clearance,
      6. forming a Ministry Team consisting of volunteers recruited from the church membership.
    • MAINTENANCE MINISTRY TEAM:This ministry team, under the leadership of the Ministry Leader, will plan, implement, and supervise the corrective and preventative maintenance of the physical facilities also known as the "buildings and grounds.They will provide a service organization that will supply funding, materials, and logistic support required to replace, maintain, and/or improve the existing church facility.Some of the areas for concern are:
      1. repair and/or replace major and minor equipment,
      2. capital improvement projects,
      3. custodial services (internal and external),
      4. security,
      5. safety,
      6. budget planning,
      7. resource acquisition.

 

  • :
    • Ministry Leader:  This person will serve as chief financial officer.  (S)he will oversee and direct the financial matters of this church corporation.  (S)he will serve the interests of the total membership and will serve at the pleasure and discretion of the Leadership Board.  (S)he reports directly to the Leadership Board.  (S)he may serve concurrently as a member of the Leadership Board, but may NOT serve concurrently as any other Ministry Leader.  This person will oversee financial transactions in the following areas:
      1. receive and disburse monies, material items, gifts, annuities, stocks, bonds, deeds, trusts, equipment, and any item of monetary value,
      2. insurance”casualty, life, disability, automobile, etc,
      3. salaries”Pastor, staff, casual labor, contract labor, etc,
      4. retirement”Pastor, etc,
      5. taxes”federal, state, local in areas of corporation, income, withholding, FICA, etc,
      6. advises trustees regarding property”legal matters concerning sale, purchase, escrow, and probate of real property,
      7. other areas not specified herein and as directed by the Leadership Board.
    • FINANCE MINISTRY TEAM:This body will be selected from volunteers recruited from the church membership.They will function to provide the church corporation with sound, conservative fiscal programs that serve the financial needs of this church membership.They will direct their concerns in the following areas:
      1. Budget Matters:preparation of the Annual Church Budget, reconciliation of income versus outgo, records keeping and financial reporting, aggressive programs to develop new funds and resources,
      2. Money Matters:provide weekly counters on a rotation plan from the entire church membership, record income and provide a standard policy and procedure for deposit of funds, establish standards for issuing and cashing checks, write standards for transfer of funds within the church financial portfolio.Publish a set of standards and guidelines for each person in control of, and accountable for, those funds authorized by the Annual Budget.
      3. is elected at the Annual Business Meeting to serve for a period of one year.  There are no barriers for re-election.  (S)he works under the direction of the Finance Ministry Team Leader.  Some of the duties of this office are outlined below:
        • maintain permanent records of receipts and disbursements,
      4. pay obligations authorized by the Finance Ministry Team,
      5. disbursements made by this person will have the approval of the Finance Ministry Team,
      6. disburse funds only by check using the one-signature method,
      7. reimburse persons authorized to expend funds upon receipt of an Invoice signed and dated by that person,
      8. prepare, provide, and present a detailed written accounting to the Membership at each Business Meeting and/or Special Meeting wherein finances are an issue,
      9. prepare, provide, and present a detailed written report for each meeting of the Finance Ministry Team and/or the Leadership Board,
      10. post the reports prepared in 6 and 7 above in a prominent display in the church Bulletin Board,
      11. maintain the records and books at a current level so they may be audited at any time,
      12. present the records and books for audit prior to the end of a calendar year; well in advance of a new Treasurer assuming the office.
      13. Financial secretary is elected to serve a one-year term at the Annual Business Meeting.  There are no restrictions for reelection.  (S)he reports directly to the Finance Ministry Team Leader who will provide standards of policy, procedure, and practice for this position.  Some of the duties of this office are outlined below:
  • maintain current records of donations made to this church, including cash, checks, annuities, stocks, bonds, property, deeds of trust, etc,
  • prepare and provide each member with a set of offering envelopes,

 

 

APPENDIX   B

DUTIES AND RESPONSIBILITIES”PASTORS

 

All Pastoral Leaders will be subject to a six (6) month, two-way review for the first year and at least one time annually thereafter.

 

  • eXECUTIVE PASTOR (MODERATOR):
    • (S)he is the Chief Executive Officer of the church corporation.(S)he is the President of the corporation.(S)he is elected at the Annual Business Meeting to serve for a period of one year with no barrier to reelection.
    • Qualifications:exemplifies good Christian living, exhibits competency, and shows commitment to the body of Christ.
    • This person has the following duties and responsibilities (not inclusive):
      1. presides as moderator at Congregational Meetings of this church,
      2. presides over meetings of the Leadership Board,
      3. when the Pastor(s) is absent, this person, in association with and assistance of the Leadership Board and other Ministry Leaders, carries out the business of this church,
      4. initiates the process for the formulation of a Pulpit/Pastoral Search Ministry,
    • joins with the Pastor(s) to maintain the ongoing programs of the church (i.e., maintains the calendar; jumpstarts the yearly budgetary & nominating process by September of each year; oversees mother's day, father's day, Christmas tree, ordinations, etc.),
    • takes matters of Pastoral concern directly to the Pastor(s) and speaks for the Leadership Board,
    • next to the Pastor(s), (s)he is the contact person with the American Baptist churches in its global, national, regional, and local expressions.

 

II.        SENIOR PASTOR: 

A.  (S)he is the Vice President of the church corporation.  (S)he will be called by the members at a membership meeting upon the recommendation of the Pastoral Search Committee and/or Nomination Committee, appointed by the Leadership Board.  (S)he shall serve for an indefinite period of time.

  • Qualifications:exemplifies good Christian living, exhibits competency, and shows commitment to the body of Christ.
  • This person has the following duties and responsibilities (not inclusive):
    1. directs the business of this church,
    2. provides a Biblical model of vision and ministry/program needs,
    3. act as ex-officio member of all ministries, committees, and auxiliary organizations of the church, except Pastoral Relations,
    4. act as moderator of the church in the absence of the Executive Pastor,
    5. act as contact person with the American Baptist churches in its global, national, regional, and local expressions,
    6. provide timely reports to the Leadership Board,
    7. prepare and provide a written Annual Budget proposal,
    8. any other activities determined on an as-need basis.

 

III.       YOUTH PASTOR: 

  • (S)he will, in association with the Senior Pastor and Christian Education Ministry Leader, actively direct, coordinate, and promote opportunities for worship, fellowship, and Christian Education for Youth (junior and high school) involved with this Church.(S)he will be called by the members at a membership meeting upon the recommendation of the Pastoral Search Committee and/or Nomination Committee, appointed by the Leadership Board.(S)he shall serve for an indefinite period of time.
  • Qualifications:exemplifies good Christian living, exhibits competency, and shows commitment to the body of Christ.
  • This person has the following duties and responsibilities (not inclusive):
    1. Bible Study groups (internal and external),
    2. prayer groups (internal and external),
    3. social activities (internal and external),
    4. retreats,
    5. youth membership classes,
    6. youth worship service,
    7. provide timely reports to the Leadership Board,
    8. prepare and provide a written Annual Budget proposal,
    9. any other activities determined on an as-need basis.

 

  • ASSOCIATE PASTORS: 
  • (S)he will, in association with the Senior Pastor and Christian Education Ministry Leader, actively direct, coordinate, and promote opportunities for worship, fellowship, and Christian Education for the community involved with this Church.(S)he will be called by the members at a membership meeting upon the recommendation of the Pastoral Search Committee and/or Nomination Committee, appointed by the Leadership Board.(S)he shall serve for an indefinite period of time.
  • Qualifications:exemplifies good Christian living, exhibits competency, and shows commitment to the body of Christ.
  • This person has the following duties and responsibilities (not inclusive):
    1. Bible Study groups (internal and external),
    2. prayer groups (internal and external),
    3. social activities (internal and external),
    4. retreats,
    5. membership classes,
    6. worship service,
    7. provide timely reports to the Leadership Board,
    8. prepare and provide a written Annual Budget proposal,
    9. any other activities determined on an as-need basis.

 

V.        church clerk:

  • This person is the corporation secretary.(S)he is elected at the Annual Business Meeting to a one-year term.There are no barriers to reelection.
  • Some of the duties of this office are outlined below:
    1. maintain records of every Official Church Meeting,
    2. prepare and submit Minutes of every Official Meeting to the Membership for approval,
    3. maintain an accurate up-to-date master file on each and every member of this church which contains transaction dates for admission, dismissal, transfer, marriage, Baptism, death, active, inactive, etc.
    4. maintain safe custody (on church premises) of irreplaceable and valuable church documents and files,
    5. sort mail correspondence into the various ministry mailboxes,
    6. provide written notification to all persons elected, specifying the post or office to which they were elected, and maintain a copy in the permanent records,
    7. provide written notification letter for persons transferring to another church,
    8. maintain a current, up-to-date file on Official church correspondence and reports (e.g, state of the church, outreach follow-up, financial reports, etc),
    9. prepare and distribute notice of meetings as stipulated in the body of the Constitution,
    10. advertize calendar items in bulletin & during church announcement times.
    11. accept other assignments and duties as specified by either the Pastor or the Leadership Board, or both (e.g., church directory, information follow-up).

 

VI.       Joyful Noise Learning Center Director:

  • This person is the director for the Joyful Noise Learning Center ministry.(S)he is hired and appointed as needed for an indeterminate term.
  • The Director will be responsible for providing leadership in a friendly, team oriented environment to ensure smooth classroom operations.He/She must demonstrate a strong commitment to our Christian-based preschool and school age program.The Director will oversee the following areas of operation:

 

    • Promote an atmosphere of teamwork and community
    • Understand, protect and promote the Center's mission and philosophy
    • Conduct parent tours and interviews
    • Maintain confidentiality of children, parents and staff
    • Respond to parent inquires re: childhood development, learning and behavior
    • Maintain relationships and serves as liaison with parents, community agencies and organizations
    • Demonstrate effective communication with both children and adults.
    • Develop regular school communication for our "JOYFUL NOTES newsletter.
    • Oversee the physical facility, overall cleanliness, maintenance and safety
    • Maintain/exceed current State Licensing requirements, education, health and safety standards
    • Recruit children for enrollment and Center personnel as needed
    • Oversee Center database on all clients, children, personnel and venders
    • Report to the Board of Directors at the Quarterly Board Meetings as well as maintaining an on-going communication with them as the resource and support team for this ministry of the Community Church of Hayward.
  2.  
  • Participate in the Hiring and Training of all Center personnel
  • Provide in August and January for all staff.One or more of the following topics will be included; First Aid, CPR, supervision and communication, discipline and obedience, nutrition, recognition of early signs of illness, conflict resolution and problem solving skills, etc.Professional speakers will be scheduled.
  • Schedule mentors at various times throughout the year for Staff Development and Professional Growth
  • Facilitate and collaborate with teaching teams to achieve high standards.
  • Supervise, schedule and evaluate teachers, support staff and volunteers
  • Schedule and facilitate monthly staff meetings
  • Select, screen, and maintain a list of qualified substitutes

 

  1.  
  • Develop, coordinate, and maintain high-quality Early Childhood Curriculum that ensures daily, age appropriate activities for all children
  • Integrate subjects such as visual arts, music, drama and dance into the curriculum, with the aim of encouraging exploration and critical thinking as preparation for life long learning skills
  • Plan and prepare for special events (e.g.: open-house and Christmas Programs, etc)

 

  1. FOOD PROGRAM
  • Implement, monitor and supervise the childcare food program
  • Supervise food preparation, service and menus

 

  1. Financial Responsibilities
  • Oversee the Center's annual budget
  • Supervise the collection of tuition/fees
  • Plan appropriate fundraising for continued program enrichment

 

  1.  
  • Excellent professional references, including one from your pastor
  • Minimum of 12 semester units or equivalent quarter units covering Child Development, Child Family and Community, and preschool Curriculum, plus 3 semester or equivalent quarter units in Administration or Staff Relations, plus 4 years of preschool teaching experience or an Associate of Arts degree in Child Development or Early Childhood Education and 2 years preschool teaching experience OR a Bachelor of Arts in Child Development or Early Childhood Education and 1year preschool teaching experience OR a Child Development Site Supervisor Permit or Program Director Permit issued by the California Commission on Teacher Credentialing.
  • 15 hours of Health and Safety Training, including Current CPR and First aid cards.
  • Fingerprint clearance
  • Health & TB screening as required by Community Care Licensing

 

 

APPENDIX   C

DUTIES AND RESPONSIBILITIES”AD HOC MINISTRIES

 

All Ministry Leaders will be subject to a two-way review as deemed necessary.

 

  • nominating committee MINISTRY:
  • MINISTRY LEADER:Within five days, the ministry team will select its own Ministry Leader.This person will coordinate the work of the Nominating Committee to provide names of eligible candidates for existing vacancies.
  • TERM:This committee will consist of either three (3) or five (5) members selected by the Leadership Board for approval by a majority of the membership at the regularly scheduled third-quarter business meeting.They serve for one calendar year from the third-quarter business meeting to the next third-quarter business meeting.No member shall serve on this committee two (2) consecutive years.
  • PROCEDURE:
    1. The Nominating Committee will be notified by the Executive Pastor of any office that must be filled due to resignation or death.Names of nominees will be presented to the membership after due notification at a regular or special meeting of the church.
    2. The Nominating Committee will receive a list of offices to be filled for the coming year from the church Clerk at the third-quarter business meeting.
    3. One or more candidates should be nominated for each office.All nominees' willingness to serve must be secured before presentation to the membership.All nominees must be apprised of what the office entails before presentation to the membership.
    4. A slate of officers should be ready to be presented to the membership at the December quarterly meeting.A slate of officers does not preclude nominations from the floor.

 

  • pulpit/Pastoral Search ministry:
    • MINISTRY LEADER:Within two days, the ministry team will select its own Ministry Leader.This person will coordinate the work of the Pulpit/Pastoral Search Ministry to provide names of eligible candidates for existing vacancies.
    • MINISTRY TEAM:This ministry will consist of the Pastoral Relations Ministry team in addition to the following:
      1. The Executive Pastor will call a special meeting of the church membership with two weeks prior notice.
      2. The Executive Pastor will submit candidate names for consideration by the membership.
      3. The membership will discuss and take further nominations from the floor.
      4. The membership will vote on each nominated individual.
      5. Approval on each candidate will consist of a simple majority.
  • TERM:This ministry team will remain in effect until the Pastor has been installed.
  • DESICRIPTION:The team will contact, interview, and recommend Pastoral candidates to the church membership.

 

 

APPENDIX   D

DUTIES AND RESPONSIBILITIES”AUXILLIARY MINISTRIES

 

All Ministry Leaders will be subject to a two-way review as deemed necessary.

 

i.          ammerican baptist women:

  • MINISTRY LEADER:She will preside at meetings, represent the women at the area meetings, and promote plans and policies.
  • PURPOSE:This auxiliary ministry will function to unite the women of this church into a fellowship to provide a means for each person to grow in personal devotion to Jesus Christ, as Lord and Savior, and in commitment to the mission of His church through worship, work, and witness in the home, community, and the world.
  • MEMBERSHIP:All women of the congregation
  • MEETINGS:A minimum of three general meetings per year where every woman will be invited.

 

 

APPENDIX   E

DISSOLUTION CLAUSE

 

The property of this corporation is irrevocably dedicated to religious and charitable purposes.  This corporation is one that does not contemplate pecuniary gain or profit to the members thereof, and it is organized solely for nonprofit purposes.  Upon the winding up and dissolution of this corporation, the remaining assets including future bequests shall be distributed in any combination of the following:  charity, organization, ministry, etc., as determined by a two thirds (2/3) congregational membership vote.

 

Church Clerk